Operations

Submit a Requisition

Users can submit an online purchase request to the MRL Business Office.

Proposal Instructions

Notify Kristopher Williams at (217) 244-2943 or kbwillia@illinois.edu in the Business Office as soon as you know you will be submitting a proposal. Please include the agency, due date, and program solicitation information.

Proposals must conform to the requirements set forth in the solicitation or guidelines provided by the funding agency. Failure to do so will result in the proposal being returned without being reviewed.

It is important that you complete your proposal 10 business days prior to the due date in order to submit to the University of Illinois Office of Sponsored Programs and Research Administration (OSPRA) for submission through Grants.gov. All other proposals not being submitted through Grants.gov must be completed no less than 5 business days before the submission deadline.

Acknowledgments of Support and Disclaimer

An acknowledgment of awarding agency support and a disclaimer must appear in the publication of any material, whether copyrighted or not, based on or developed under this project, in the following terms:

"This material is based upon work supported by the U.S. Department of Energy, Division of Materials Sciences under Award No. DE-FG02-#########*, through the Frederick Seitz Materials Research Laboratory at the University of Illinois at Urbana-Champaign."

* Replace ######### with the proper code for your cluster:

  • 07ER46453 — Quantum Materials at the Nanoscale
  • 07ER46471 — Programming Function via Soft Materials
  • 05ER46217 — Materials for Extreme Irradiation Environments

The following acknowledgement must be included in all publications that incorporate any results obtained through the MRL Central Facilities (CMM, Microfab, LSF):

"... was carried out in part in the Frederick Seitz Materials Research Laboratory Central Facilities, University of Illinois."

All materials, except scientific articles or papers published in scientific journals, must also contain the following:

Any opinions, findings, and conclusions or recommendations expressed in this publication are those of the author(s) and do not necessarily reflect the views of the [name of awarding agency/agencies]."

Any solicitation using federal grant funds to procure goods and services (including construction) costing $500,000 or more must announce the amount and percentage of total costs to be financed with federal funds.

MRL Emergency Contacts

In case of campus emergency, dial 9-911.

Primary facilities contact:
Kristopher Williams, Director of Operations
O: (217) 244-2943
M: (217) 390-8013

If unavailable, phone the University of Illinois Police non-emergency line: 333-1216

Safety information

Please visit the MRL Safety page for more information on lab safety and inspections.

Key request instructions

ALL KEY REQUESTS ARE HANDLED ONLINE.

Go to: https://my.mrl.illinois.edu/keys/request and sign in to my.mrl.
Click on either Internal Users or External Users
READ keys terms and conditions and click Submit
Once in the key request screen, click on the drop down box under key and find the room you wish to request access to, and select the room number.

  • The rooms are listed by building, numerically. Rooms with a letter at the end will be at the bottom of the list for that building.
  • Rooms with 4-digits are in Supercon; 2-3 digit rooms are in MRL or ESB (ie: 0018 is in Supercon)
  • Certain door keys will be listed at the top of the left drop down list. i.e. the outside door key.
  • The right drop down list will let you request a group key for your group, but you’ll have to request an office key separately.
  • Click on Add Key and repeat for each key.

When finished selecting keys, click Submit Request

Your request will be sent via email to the person(s) responsible for the various rooms. Once your submission has been approved, Susie (lighty@illinois.edu) or Chris (lc-johns@illinois.edu) will email you when your keys are ready to be picked up from 2015 MRL.

Key pickup hours are 8:45am - noon, and 2:30pm - 4:45pm, Monday through Friday.

Meeting room reservations

ALL MEETING ROOM RESERVATIONS ARE MADE VIA EMAIL by contacting Susan Lighty at lighty@illinois.edu; or Chris Johns at lc-johns@illinois.edu. Rooms are reserved on a first-come, first served basis. The earliest a reservation will be accepted is one month before the beginning of the semester (August for fall semester, December for spring semester, and May for summer semester).

Meeting rooms and their approximate capacity are as follows:

  • 201 MRL — 20
  • 202 MRL — 16
  • 280 MRL — 70
  • 295 ESB * — 12
  • 1003 MRL* — 35 (equipped with projector and screen)
  • 1005 MRL* — 14 (equipped for teleconferencing)
  • 190 ESB* — 187 (equipped with projector, screen and computer)

* No food or beverages are allowed in these rooms. These rooms are locked at all times. Keys may be checked out in 2015 MRL.

LCD/overhead projector reservations

If you need to check out a projector to use in one of the conference rooms, please state this when you submit your room reservation request. To request a projector to use elsewhere, please email help@mrl.illinois.edu with your request stating the date, time and room number.

Flyer posting guidelines

All flyers/posters for announcement of meetings or seminars should be mailed to or dropped off to the Director's Office, 2015 MRL, MC-230. Staff in this office will post these items in the designated areas with approved methods of posting. Any items that are found to be posted without prior authorization will be removed.

Director's Office (2015 MRL)

The MRL Director's Office is the primary administrative office for the laboratory. Responsibilities include key management, space reservations, funding proposals, and sponsor agency reporting requirements.

Business Office (2007 MRL)

The MRL Business Office provides accounting and financial services to the laboratory, as well as dealing with general maintenance and operating procedures.